Email address when you join early access or submit our forms.
If you choose to provide them via LinkedIn ads/forms: your name and LinkedIn profile URL.
Event registration details you provide via LinkedIn for XRHQ Live (e.g., name, email, job title, company, and LinkedIn profile), subject to your LinkedIn privacy settings.
Usage data from cookies/pixels, including Google Analytics, Google Tag Manager, and LinkedIn Insight Tag.
How we use it
Send early access updates, product news, and marketing emails.
Contact you to discuss potential services if you share your details through LinkedIn ads/forms.
Manage XRHQ Live registrations, reminders, attendance, and post-event follow-ups.
Add registrants to the XRHQ mailing list and send updates, news, and marketing emails (you can unsubscribe at any time).
Measure and improve event performance and audience engagement.
Measure and improve our site and advertising.
Maintain site security and performance.
Legal bases (UK GDPR)
Consent: marketing emails; cookies/pixels that are not strictly necessary (including GA, GTM, and LinkedIn Insight Tag); using LinkedIn form details to contact you about services; adding XRHQ Live registrants to the XRHQ mailing list.
Legitimate interests: running and improving events and analyzing attendance; basic site security and performance.
Sharing
We use service providers to run email, analytics/ads, infrastructure, and event registrations. XRHQ Live registrations are processed through LinkedIn's event tools; LinkedIn acts as a separate controller for data you provide on LinkedIn and processes it under its own privacy policy. We do not sell personal data.
Cookies and similar tech
We use cookies/pixels for analytics and advertising (GA, GTM, LinkedIn Insight Tag). We may use LinkedIn tracking (including the LinkedIn Insight Tag) to measure event registrations and attendance. You can refuse or disable cookies in your browser. LinkedIn members can opt out of LinkedIn tracking in their LinkedIn settings.
Retention
Emails and LinkedIn form details (including XRHQ Live registrants added to the XRHQ mailing list): kept until you unsubscribe or ask us to delete them.
XRHQ Live registration data in LinkedIn: retained by LinkedIn for 12 months per event.
Analytics data: kept for up to 14 months.
International transfers
Some providers may process data outside the UK. We rely on appropriate safeguards when that happens.
Your rights
You can unsubscribe anytime via our emails. You can request access, correction, deletion, or objection by emailing [email protected]. For data you submitted via LinkedIn, you can also manage or remove it through your LinkedIn privacy settings.
Changes
If we update this policy, we will post the new date here. Last updated: 14 January 2026.
