Submission Guide
XRHQ is a curated library of real-world VR, AR, and spatial computing deployments. This guide will help you submit a case study that gets approved quickly.
What belongs on XRHQ
XRHQ catalogues organizational 3D and spatial deployments — who deployed what, where, and to what effect. A project is in scope when all four of these hold.
Immersion is not the gate — it is a descriptor recorded on a spectrum. A flat panel is fine. Vendor language ("immersive", "hologram", "metaverse", "XR-ready") is never the test.
1. Spatial content or Assisted Reality
Real-time 3D, spatial models, immersive media, Assisted Reality guidance, or audio-only AI glasses reading surroundings; 2D text/images/video qualify without spatial anchoring.
2. Organizational / non-consumer
Use by a named company, public body or institution, current, past or announced.
3. Serves an objective
Training, research, operations, design, marketing, visitor experience, organizational recreation, therapy and wayfinding.
4. A deployment, not a product
An existing, retired or announced project for that objective; generic product launches do not qualify.
A deployment, not a product
This is the one that decides most cases. We are not a vendor directory — we record what an organization did with a technology, not what a technology can do.
- In scope
- Brand X announces Threekit for product configuration
- Out of scope
- Threekit, the configurator product
- In scope
- LaGuardia uses Proto for wayfinding
- Out of scope
- Proto sells hologram displays
- In scope
- Nadro uses smart glasses for heads-up picking instructions
- Out of scope
- Vuzix sells smart glasses
Commonly out of scope
- Consumer or hobbyist projects — though a brand's activation inside one is organizational marketing, so that is in
- Vendor product listings with no named organizational project
- Ordinary 2D dashboards, videowalls, signage, control rooms and interactive whiteboards — regardless of screen size; this does not exclude Assisted Reality task guidance, immersive domes or projection mapping
Preserve uncertainty for research or review. Missing detail is not exclusion evidence; never invent a fit.
Writing a good entry
Once a project is in scope, these are what separate a strong entry from a thin one.
Write a neutral case study
The best entries read like factual project reports, not marketing copy. Describe what was built, who it was for, and what outcomes were observed. Avoid superlatives and promotional language. Let the work speak for itself.
Check existing projects first
Before submitting, search XRHQ to see if the deployment is already listed. If it is, you can suggest edits to the existing entry instead of creating a new one. Multiple entries about the same deployment are merged during moderation.
Provide sufficient detail
A complete submission helps us review it faster. Fill in the required fields listed below, then add as much as you can across each tab — hardware, software, outcomes, and sources all make an entry more useful to the people who read it.
Required fields
Your submission must include at least these fields to be reviewed.
- Title
- Industry
- At least one location (with country)
- At least one experience type
How it works
Submit
Fill in the form with your project details — the narrative, taxonomy, hardware, software, and sources.
Review
Our moderation team reads every submission. We may edit it, ask you for more detail, publish part of it, or decline it. We will email you the outcome.
Published
Once approved, your project goes live on XRHQ and becomes part of the global evidence base for immersive technology.
Include relevant videos
Check your source pages for videos about this deployment, including trailers and interviews. Add their links under Videos. A generic product demo or a video about another organisation may not belong here. Include an audio-described version when one is available, and tell the reviewer if a source could not be checked.
What happens to your submission
Submitting grants XRHQ a licence to publish what you send. The short version is below; the submission terms are what actually applies, and you accept them each time you submit.
Published under CC BY 4.0
You keep the copyright in what you write. You give us permission to publish and edit it, and to let anyone else reuse it under Creative Commons Attribution 4.0 — including commercially. Images and video you upload are shown with your permission but are not placed under that licence.
Credit goes to XRHQ
Your entry is credited to your XRHQ profile on the site. But when other people reuse the content under CC BY, the name they must credit is XRHQ, not you individually. Tell us if you would rather be credited differently, or not at all.
The licence cannot be recalled
Ask us and we will take your submission off XRHQ. The permission you gave does not end, though — anyone who already received the content under CC BY keeps that licence. Removal changes what XRHQ shows; it cannot recall a licence already circulating.
Ready to submit?
Help build the world's most comprehensive library of real-world immersive technology deployments.
